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7th Pay Commission Briefcase Allowance

Reimbursement of briefcase allowance for Central Govt Employees

One of the attractive entitlements for Central Government officers is allowed to purchase briefcases! Yes, all CG officers are allowed to purchase briefcases, office bags, and ladies’ purses of their own choice from any private or public outlet. However, reimbursement would be restricted to the monetary ceiling limits.

  • 7th Pay Matrix Level 6 to 7: Rs. 3500
  • 7th Pay Matrix Level 8 to 10: Rs. 4000

Briefcase allowance DoPT Order PDF 2022 | Briefcase allowance for Central Govt employees DoPT Order

Reimbursement of Briefcase Allowance in Central Government Services

Railway Board order

As per the Railway Board order issued on 10 April 2019, the revision of the monetary ceiling affected by the Department of Personnel and Training (DoPT) for purchasing briefcases, ladies’ handbags or purses:

Level of Officers Existing Monetary Ceiling Revised Monetary Ceiling Period
Board Members, DGs (Apex Level) Rs. 10,000 Rs. 10,000 Once in 3 years
Advisors, PED, Addl. Members (HA Grade) or equivalent Rs. 8,000 Rs. 8,000 Once in 3 years
Joint Secretary, Executive Directors (SA Grade) or equivalent Rs. 6,500 Rs. 6,500 Once in 3 years
Director, Joint Director, Deputy Secretary, PSO, Sr. PPS or equivalent Rs. 4,500 Rs. 5,000 Once in 3 years
Deputy Director, Under Secretary, PPS or equivalent Rs. 4,000 Rs. 4,000 Once in 3 years
Section Officer, PS or equivalent Rs. 3,500 Rs. 4,000 Once in 3 years
Assistant Section Officer, PA, Inspector or equivalent Rs. 3,000 Rs. 3,500 Once in 3 years

The reimbursement will be limited to the above-mentioned ceiling limits subject to the submission of proper invoices or bills with the GST number, Book number and invoice number of the trader. The bills should clearly mention the name of the article and the name of the Officers or Staff purchasing the article.

Department of Investment and Public Asset Management

As per the order issued on 20 July 2017 by the Department of Investment and Public Asset Management, the previous and revised ceiling in respect of the officers:

Level of Officers Existing Monetary Ceiling Revised Monetary Ceiling Period
Secretary, Special Secretary or Equivalent Rs. 7,000 Rs. 10,000 Once in 3 years
Addl. Secretary & equivalent Rs. 6,000 Rs. 8,000 Once in 3 years
Joint Secretary & equivalent Rs. 5,000 Rs. 6,500 Once in 3 years
Director, Dy. Secy., PSO, Sr. PPS or equivalent Rs. 4,000 Rs. 5,000 Once in 3 years
Under Secretary, PPS or equivalent Rs. 3,000 Rs. 4,000 Once in 3 years
Section Officer or equivalent Rs. 2,400 Rs. 4,000 Once in 3 years
Assistant, PA or equivalent Rs. 2,000 Rs. 3,500 Once in 3 years

The Briefcase, Office Bag, and Lady’s Purse shall be provided to the above officers on completion of three years from the date of issue of the earlier one.

As per the CDA order issued on 31st January 2017, those who are drawing Grade Pay of Rs. 4600 to Rs. 5400 irrespective of the gazetted status to procure a briefcase, official bag, ladies’ purse of their choice from any private or public outlet. However, reimbursement shall be restricted to Rs. 3000 concomitant with the respective level/grade pay of officer/official, as prevalent in the Ministry of Defence.

Revision of Briefcase Allowance for Defence Personnel

Briefcase Allowance in Defence Accounts Department

The CGDA issued orders on 29th May 2020 regarding the eligibility and revised rates for reimbursement of briefcase allowance to DAD staff and officers. The revised rates and entitlement of the briefcase allowance will be in effect from 1.6.2020.

As per the order issued on 28 January 2020 by the Controller General of Defence Accounts, reimbursement of briefcase allowance to the officers and staff of DAD at varied rates prescribed by the Ministry of Defence (Finance) vide its circular No. S(10)/2013/Gen Dated 16th April 2013.

Level of Officers / Officials (DAD) Level of Officers / Officials (DAD) Rates
Secretary/Special Secretary CGDA Rs. 9,000
Addl. Secretary & Equivalent Addl. CGDA, PCsDA and equivalent Rs. 8,000
Joint Secretary & Equivalent CsDA and equivalent Rs. 6,500
Director/Dy. Secy., Sr. PPS & Equivalent Addl. CsDA, Jt. CsDA and equivalent Rs. 5,000
Under Secretary/PPS & Equivalent DCsDA, PPSs and equivalent Rs. 4,000
Desk Officer/Section Officer & Equivalent ACsDA, ADs (OL), Sr.AOs, AOs, AAOs, SPSs and equivalent Rs. 3,500
Assistant/ PA (GP Rs. 4600) & Equivalent Non-Gazetted Staff in the Grade pay equivalent Rs. 4600 and above. Rs. 3,000
 

Application for a claim of reimbursement for the purchase of Briefcase – PDF Download

7th CPC Recommendations on Briefcase Allowance

8.17.5 Certain categories of Central Government employees are entitled to reimbursement of expenditure incurred on the purchase of briefcases/official bags/purses as per the following provisions:

Pay Band GP Ceiling
Apex 10000
HAG, HAG+ 8000
GP 10000 6500
GP 7600 to GP 8700 5000
GP 4800 to GP 6600 4000

The periodicity of reimbursement is restricted to once in three years. No demands have been received regarding this allowance.

Analysis and Recommendations: The Commission is of the view that the present rates are adequate, However, the ceiling shall further increase by 25 per cent each time DA increases by 50 per cent

No 19
Name of the Allowance Briefcase Allowance
Recommendations
of the 7th CPC
Retained. Status Quo to be maintained.
Modifications
accepted by the Government
Accepted
Revision of Briefcase Allowance 2021

The PCDA under the Ministry of Defence has published an order regarding the revision of the monetary ceiling for reimbursement of the cost of the Briefcase/Handbag on 19th January 2021.

  • Apex Level 17: Rs. 10000
  • HAG, HAG+ Level 15 & 16: Rs. 8000
  • GP 10000 Level 14: Rs. 6500
  • GP 7600 to 8700 Level 12 & 13: Rs. 5000
  • GP 4800 to 6600 Level 8 to 11: Rs. 4000
  • GP 4200 to 4600 Level 6 to 7: Rs. 3500

The above ceiling shall further increase by 25% each time DA increases by 50%

Calculation of Residual Value of Laptop

Clarification on Provision of Laptops to officer in lieu of Desktops: Calculation of Residual Value of Laptops in Percentage as per Laptop Policy [Click to view more]

Department of Fisheries – Briefcase Allowance

The Ministry of Animal Husbandry Dairying and Fisheries (Department of Fisheries) has published an order regarding reimbursement of expenditure incurred for a Briefcase, Office Bag, and Lady’s Purse on 17th June 2019 – Click to view the order

Level of Officers/Rates limit (One in 3 years)

  • Secretary, Special Secretary or equivalent: Rs.10.000
  • AS & Equivalent: Rs.8000
  • JS & Equivalent: Rs.6500
  • Director & Equivalent: Rs.5000
  • DS/Sr. PPS or Equivalent: Rs.5000
  • US/PPS & Equivalent: Rs.4000
  • SO/PS& Equivalent: Rs.4000
  • ASO/PA (GP 4.600) & Equivalent: Rs.3500